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January 2019

December 2018

November 2018

October 2018

10.30.2018

Attendees: 

Open: Mike


1)  Treasurer’s Report: Donna - $39,705.58 a/o 10.30.2018
Paid Seaford American Legion $200.00 for 2016 and 2017 contributions but check has not cleared.
New Credit Card has been received and held by Donna.    


2)  Policy & Procedures Manual: To be reviewed after the New Year.


3)   Senior Harvest Social: Angela - Preparations


4)  Tackapausha Preserve Renovation: A walk through needs to be done in order to take pictures to 
                  submit to Senator J. Brooks or new State Senator.


5)  Hot Chocolate Run:  2018 HCR Saturday, Dec. 1, 2018 at 9:00am 
                  77 Participants so far
      HCR Preparation List to delegate responsibilities
                  Measured the course and need to put finishing touch on markers
                  Banner to be put up on LIRR overpass
     Volunteers
     Sponsorships and Raffles
         Additional meeting? 


6)  FOH Set Up: Saturday, Nov. 3 at 9:00am


7)  New Business: 

 

Next Regular Meeting – November 27, 2018                
 

September 2018 (Annual Board Meeting)

MEETING AGENDA        09.25.2018

Attendees: 

Open: Mike


1)  Treasurer’s Report: Donna - $40,799.58 a/o 09.25.2018
2017 Grant Final Payment – $6,598.55 check deposited.
Paid Seaford American Legion $200.00 for 2016 and 2017 contributions but check has not cleared.
Credit Card? 


2)  NCYB: Officers need to sign final document to close our relationship with the NCYB.    


3)  Policy & Procedures Manual: To be reviewed after the New Year.


4)   Vote for Officers and Directors: All existing Officers and Directors voted in June to serve until               12.31.2018


5)  Summer Concert Series:  Rained out.  Banner returned. Library asked to have it at Library next year           instead of Train Station to avoid confusion and improve attendance.


6)  Tackapausha Preserve Renovation: I walk through needs to be done in order to take pictures to 
                  submit to Senator J. Brooks.


7)  Hot Chocolate Run:  2018 HCR Saturday, Dec. 1, 2018 at 9:00am 
                  HCR Preparation List to delegate responsibilities
                  Measured the course and need to put finishing touch on markers
                  Banner needed by Oct. 1 to put up on LIRR overpass


8)  Senior Harvest Social: Angela - Preparations


New Business: 

 

Next Regular Meeting – October 30, 2018    
 

June 2018

MEETING AGENDA        06.19.2018

Attendees: 

Open: Mike


1)  Treasurer’s Report: Donna - $40,559.28 a/o 06/18/2018
2017 Tax Return – signed and filed
2017 Grant Final Payment – Approved by NCYB and check for final payment sent to us on     05.24.2018 - WE DID NOT RECEIVE THE CHECK
Pay Seaford American Legion for 2016 and 2017 contributions
Pay Seaford Library for Summer Concert Series

2)  NCYB: My two meetings with the commissioner of the NCYB resulted in our corporate structure, policies and procedures and 2017 grant being reviewed and updated.  Among other things, we will need to approve a revised Policies and Procedures Manual, exchange our debit card for a low limit credit card, vote on an independent Executive Director, and submit meeting minutes to the NCYB.  We anticipate the 2018 grant funds to be available for 2018, however we need to submit a detailed program narrative as soon as possible along with a new set of forms.  Meeting minutes are to be submitted to the NCYB.    

3)  Policy & Procedures Manual: Review and approve

      4)   Vote for Officers and Directors: 

5)  Tackapausha Preserve Renovation: I met with Senator John Brooks and NC Parks Representatives to discuss our plan. They were in agreement as to the need for an assessment of the water flow, substantial cleanup, bridge repairs and trail upgrades.  We are waiting to hear about next steps.

6)  Hot Chocolate Run:  2018 HCR Saturday, Dec. 1, 2018 at 9:00am 
Update HCR Preparation List to delegate responsibilities
Measure the course

7)  Memorial Day Parade: Review

8)  Senior Harvest Social: Prepare


New Business:
Summer Concert Series – approved $450.00 for next concert
Brochure 


Next Regular Meeting – September 25, 2018        
 

May 2018

MEETING AGENDA        05.22.2018

Attendees: 

1)    Open: Mike


2)    Treasurer’s Report: Donna - $43,264.00 a/o 05/22/2018
a.    2017 Tax Return – signed and filed
b.    2017 Grant Final Payment – Approved by NCYB and check for final payment sent to us 
c.    Pay Seaford American Legion for 2016 and 2017 contributions


3)    NCYB: My two meetings with the commissioner of the NCYB resulted in our corporate structure, policies and procedures and 2017 grant being reviewed and updated.  Among other things, we will need to approve a revised Policies and Procedures Manual, exchange our debit card for a low limit credit card, vote on an independent Executive Director, and submit meeting minutes to the NCYB.  We anticipate the 2018 grant funds to be available for 2018, however we need to submit a detailed program narrative as soon as possible.         

4)    Policy & Procedures Manual: Review and approve.


5)    Tackapausha Preserve Renovation: I met with Senator John Brooks and NC Parks Representatives to discuss our plan. They were in agreement as to the need for an assessment of the water flow, substantial cleanup, bridge repairs and trail upgrades.  We are waiting to hear about next steps.


6)    Hot Chocolate Run:  2018 HCR Saturday, Dec. 1, 2018 at 9:00am 
Update HCR Preparation List to delegate responsibilities
T-Shirt color


7)    Memorial Day Parade: Order wreathes, t-shirts, volunteers?


8)    New Business:
a.    Summer Concert Series – approved $450.00 for next concert
b.    Brochure 


Next Regular Meeting – June 19, 2018            
 

April 2018

MEETING AGENDA        04.24.2018

Attendees: 

1)    Open: Mike


2)    Treasurer’s Report: Donna - $43,548.00 a/o 03/27/2018
a.    2017 Tax Return – all information provided to CPA and awaiting final return for signatures
b.    2017 Grant Final Payment – documents re-submitted and waiting for final check 
c.    Pay Seaford American Legion for 2016 and 2017 contributions


3)    We received a $10,000 NCYB Grant for 2018.  The new NCYB Commissioner is reviewing all non-profits.  
We have been scheduled for a 12:30pm, May 3, administrative visit from the NCYB after which they will determine how much if any of the 2018 grant we will get. They also want to visit our programs.  So far we expended the following in anticipation of the 2018 grant:
Drama Club - $100.00 for Banner and $350.34 for poster and tickets)
        Possible presentations: (Opioids, Social Media, School Security, Internet Safety, Mental Health)
        
4)    Policy & Procedures Manual - review


5)    Tackapausha Preserve Renovation: Next Steps? 
I will be looking to meet with Senator John Brooks and NC Parks Representative Brian Schneider to discuss how to move forward.


6)    Hot Chocolate Run:  2018 HCR Saturday, Dec. 1, 2018 at 9:00am 
Update HCR Preparation List to delegate responsibilities


7)    Membership and Officer search: 


8)    New Business:
a.    Summer Concert Series – approved $450.00 for next concert


Next Regular Meeting – May 22, 2018        
 

March 2018

Attendees: 

1)    Open: Mike


2)    Treasurer’s Report: Donna - $44,132.48 a/o 01/01/2018 Balance $43,548.00  a/o 03/27/2018
a.    2017 Tax Return – all information provided to CPA and awaiting final return for signatures
b.    2017 Grant Final Payment – documents submitted and waiting for final check 
c.    Pay Seaford American Legion for 2016 and 2017 contributions


3)    We received a $10,000 NCYB Grant for 2018.  Nassau County budget cuts will take approximate 25% or more off despite our filing.  I am waiting to hear what the final outcome will be.  I emailed our liaison who forwarded my request for a response.
Drama Club - $100.00 for Banner and $350.34 for poster and tickets)
        Possible presentations: (Opioids, Social Media, School Security, Internet Safety, Mental Health)


4)    Tackapausha Preserve Renovation: Next Steps? 
I will draft a letter to the local politicians to see how we may move forward on this.
    Erin Sweeney, Steve Rhoads, Laura Curran,?


5)    Hot Chocolate Run: 

a.    Review: Thank You Notes, T-Shirts (Karen?)

b.    2018 HCR Saturday, Dec. 1, 2018 at 9:00am 
Update HCR Preparation List to delegate responsibilities


6)    Membership and Officer search: 


7)    New Business:
a.    Request from Seaford Historical Society to sponsor 5 - bricks at 911 Memorial to list names of five former Seaford graduates who died in Vietnam War. Being paid by Retired Teachers.
b.    Summer Concert Series – approved $450.00 for next concert
c.    Robotics Demo – at our April 24th meeting


Next Regular Meeting – April 24, 2018        
 

February 2018

MEETING AGENDA        02.27.2018

Attendees: WV, DD, KN, PR, MD, BR, FD, KD, LD

1)    Open: Mike


2)    Treasurer’s Report: Donna - $__44,132.48__ a/o  01.01.2018
a.    Year End Reconciliation
b.    2017 Tax Return
c.    2017 Grant Final Payment


3)    We received a $10,000 NCYB Grant for 2018.  Nassau County budget cuts will take approximate 25% or more off despite our filing.  I am waiting to hear what the final outcome will be.
Drama Club requested  $315 + $100 which was approved at January meeting
        Ideas for grant projects (if approved) 
    (Possible presentations: Mental Health, Internet Safety, Opiods, Social Media, School Security)


4)    Tackapausha Preserve Renovation: Next Steps?  Write a letter


5)    Hot Chocolate Run: 

a.    Review: Expenses, Thank You Notes

b.    2018 HCR Saturday, Dec. 1, 2018 at 9:00am 
Update HCR Preparation List to delegate responsibilities


6)    Membership and Officer search:


7)    New Business:
a.    Request from Seaford Historical Society to sponsor 5 - $75.00 bricks at 911 Memorial to list names of five former Seaford graduates who died in Vietnam War. (Monica Smith died 1993 World Trade Center bombing. Seaford resident but not a graduate.  Korean War, Vietnam?)
b.    Summer Concert Series – approved $450 for Summer Concert 2018
c.    Robotics Demo – request
d.    375th Anniversary
e.    911 Patriot Award Dinner ad – revise?  OK to pay (J. Bongiovi, J, Brooks, J. O’Donnell Jr)


Next Regular Meeting – March 27, 2018
 

January 2018

MEETING AGENDA        01.30.2018

Attendees: 

1)    Open: Mike


2)    Treasurer’s Report: Donna - $__________________ a/o  
a.    Year End Reconciliation
b.    2017 Tax Return


3)    We received a $10,000 NCYB Grant for 2018.  Nassau County budget cuts will take approximate 25% off despite our filing.  I am waiting to hear what the final outcome will be.
Drama Club is requesting $350. 
        Ideas


4)    Tackapausha Preserve Renovation: Next Steps


5)    Hot Chocolate Run: 

a.    Review: Expenses, Thank You Notes, Areas to improve.

b.    2018 HCR Saturday, Dec. 1, 2018 at 9:00am 
Update HCR for Dummies 


6)    Membership and Officer search:


7)    New Business:

 

 

 

 

Next Regular Meeting –     Tuesday, February 27, 2018                
 

December 2017

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November 2017

MEETING AGENDA        11.14.2017

Attendees: 

1)    Open – Mike

2)    Treasurer’s Report – Donna - $34,768.39 a/o 09.26.2017 

3)    2017 $10,000 Grant – Documents submitted – Received Contract – (Bold Items Are Paid)
a.    Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
b.    High School / Middle School - Joint Presentation – Date October 25 & 26 - $3,000.00
i.    Outstanding feedback!
c.    Robotics Club - $2,000 – Neal Hagan to contact me re: online order for supplies 
d.    Science Research - $1,188.08
e.    Manor - $136.98 Robots, $1,520.94 Supplies = $1,657.92
f.    Harbor - $461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs = $1,560.71
Completed Sub Total = $8,112.87 Remaining Balance = $1,887.13
Approved Music Dept. Banner up to $250.00

4)    We received a $10,000 NCYB Grant for 2018.  File new documents.

5)    Gazebo – Ken – Some spindles broken off, Notified Councilwoman Erin King Sweeney to fix inside light.

6)    WWI Memorial – Notified Councilwoman Erin King Sweeney to remove shrubs that block the view from the parking lot, and requested Historic Landmark status.  Received forms - Peter to complete and submit.

7)    Senior Harvest Social – November 17 – Angela 

8)    Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am 
a)    SPONSORS b) VOLUNTEERS c) Additional Duties

9)    New Projects – Tackapausha Preserve Restoration: Contacted County Steven Rhoads and met with Dennis Fleury and Isabella from Museum – Fallen trees blocking trails to be removed soon. Waiting until after election to continue effort and reconnect in January 2019.  SWC Spring clean-up?

10)    Field of Honor – Posting (9:00am Sat, Nov 4th) Retirement (12:00pm Sun, Nov 26) Volunteers: 

11)    New Business - 

Next Regular Meeting – WEDNESDAY, November 29, 2017

 

MEETING AGENDA        11.29.2017

Attendees: 

1)    Open – Mike


2)    Treasurer’s Report – Donna - $__________________ a/o  

 

3)    We received a $10,000 NCYB Grant for 2018.  Need Principal Questionnaires


4)    Senior Harvest Social – November 17 – Angela 


5)    Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am 
a)    SPONSORS b) RAFFLES c) VOLUNTEERS d) INTERSECTIONS


FRIDAY – 

 

 

SATURDAY - 

 

 

 

 

 

 


Next Regular Meeting – Tuesday, December 19, 2017                      
 

October 2017

MEETING AGENDA        10.31.2017

Attendees: 

1)    Open – Mike

2)    Treasurer’s Report – Donna - $34,768.39 a/o 09.26.2017 

3)    2017 $10,000 Grant – Documents submitted – Received Contract – (Bold Items Are Paid)
a.    Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
b.    High School / Middle School - Joint Presentation – Date October 25 & 26 - $3,000.00
i.    Outstanding feedback!
c.    Robotics Club - $2,000 – Neal Hagan to contact me re: online order for supplies 
d.    Science Research - $1,188.08
e.    Manor - $136.98 Robots, $1,520.94 Supplies = $1,657.92
f.    Harbor - $461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs = $1,560.71
Completed Sub Total = $8,112.87 Remaining Balance = $1,887.13
Approved Music Dept. Banner up to $250.00

4)    We received a $10,000 NCYB Grant for 2018.

5)    Gazebo – Ken – Some spindles broken off, Notified Councilwoman Erin King Sweeney to fix inside light.

6)    WWI Memorial – Notified Councilwoman Erin King Sweeney to remove shrubs that block the view from the parking lot, and requested Historic Landmark status.  Received forms - Peter to complete and submit.

7)    Senior Harvest Social – November 17 – Angela 

8)    Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am 
a.    delegation of responsibilities b. Ann Barodin voted Honorary Co-Starter (Mike to notify her) Peter to notify us of Chamber Business Person of the Year c. Mike to email Race Application to members d.  We need help with Facebook page! e. Awards Stand f. t-shirt font color

9)    New Projects – Tackapausha Preserve Restoration: Contacted County Steven Rhoads and met with Dennis Fleury and Isabella from Museum – Fallen trees blocking trails to be removed soon. Waiting until after election to continue effort and reconnect in January 2019.  SWC Spring clean-up?

10)    Field of Honor – Posting (9:00am Saturday, Nov 4th) confirmed with Terry Murphy (volunteers Ken, Mike, Frank, Karen)

11)    New Business - 

Next Regular Meeting – WEDNESDAY, November 29, 2017                     

September 2017

MEETING AGENDA        09.26.2017

Attendees: Ken, Mike, Lucie, Frank, Donna, Karen, Peter, Coleen, Barbara

1)    Open – Mike

2)    Treasurer’s Report – Donna - $34,768.39 a/o 09.26.2017 – Several Active checks to deposit

3)    2016 Youth Grant (Rhoads) - $10,000 – Completed - Total Reimbursement - $7,851.39

4)    Brochures – Should be ready soon – distribution? Peter, Donna, Karen, Ken, Barbara

5)     2017 $10,000 Grant – Documents submitted – Received Contract – (Bold Items Are Paid)
a.    Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
b.    High School / Middle School - Joint Presentation – Date October 25 & 26 - $3,000.00
i.    Additional requests $ - Denied – Maintain $3,000 sponsorship (volunteers for 10//25 evening presentation Mike, Ken, Donna, Coleen)
c.    Robotics Club - $2,000 – left message w/Mr. Bersin for Mr. Isgro to contact me re: supplies – (send another email to both)
d.    Science Research - $1,188.08
e.    Manor - $136.98 Robots, $1,520.94 Supplies = $1,657.92
f.    Harbor - $461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs = $1,560.71
Completed Sub Total = $5,112.87 Remaining Balance = $4,887.13
Approved Music Dept. Banner up to $250.00

6)    Gazebo – Ken – Some spindles broken off, Notified Councilwoman Erin King Sweeney to fix inside light.

7)    WWI Memorial – Notified Councilwoman Erin King Sweeney to remove shrubs that block the view from the parking lot, and requested Historic Landmark status.  Received forms - Peter to complete and submit.

8)    Summer Concert Series – Review Concert “Jet Stream.”  Volunteers – Karen, Lucie, Peter, Barbara

9)    Senior Harvest Social – October 27 – Angela - Date changed to Nov. 17, 2017

10)    Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am 
a.    Get new medals! (Ken) b. Active Website (Ready) c. HCR Logo (send to Peter) d. delegation of responsibilities e. Ann Barodin voted Honorary Co-Starter (Mike to notify her) Peter to notify us of Chamber Business Person of the Year f. Mike to email Race Application to members g.  We need help with Facebook page! h. Awards Stand

11)    New Projects – Tackapausha Preserve Restoration: Contacted County Steven Rhoads – Setting up a walk thru with Parks Commissioner for 1st week in Oct. 

12)    Field of Honor – Posting (should be 9:00am Saturday, Nov 4th) will confirm with Terry Murphy (volunteers Ken, Mike, Frank, Karen)

13)    New Business - 

Next Regular Meeting – October 31, 2017         

August 2017 (Annual Board Meeting)

    MEETING AGENDA        08.24.2017

Attendees: Mike, Ken, Peter, Karen, Lucie, Coleen


1)    Open – Mike


2)    Review of expenses, vote on members (all re-elected), search for new members initiated


3)    2017 $10,000 Grant – Documents submitted – Received Contract – (Bold Items Are Paid)
a.    Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
b.    High School / Middle School - Joint Presentation – Date October 25 & 26 - $3,000.00
c.    Robotics Club - $2,000
d.    Science Research - $2,000.00
e.    Manor - $1,657.92 ($136.98 Robots, $1,520.94 Supplies)
f.    Harbor - $1,560.71 ($461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs)
Completed Sub Total = $3,924.79
Approved Music Dept. Banner up to $250.00

 

4)    WWI Memorial – Boy Scout Patrick Hayden 


5)    Summer Concert Series – Peter -  $450.00 sent to Library for 7:30pm 08/12/2017 Concert “Jet Stream.”
Volunteers – Karen, Lucie, Peter?


6)    Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am (Keri working on “Frost” Logo) 
a.    Get new medals! b. Active Website c. HCR Logo 


7)    New Projects – Tackapausha Preserve Restoration    


8)    Other Business – Senior Harvest Social (end of October)


Next Regular Meeting – September 26, 2017                  
 

June 2017

MEETING AGENDA        06.27.2017

Attendees: 


1)    Open – Mike
2)    Treasurer’s Report – Donna - $
3)    2016 Youth Grant (Rhodes) - $10,000 – Preparing Final Reimbursement Documents 
Approved Projects/Expenses - Expected Total Reimbursement - $7,851.39

4)     New 2017 $10,000 Grant – Documents submitted – Received Contract – (Bold Items Are Paid)
a.    Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
b.    High School / Middle School - Joint Presentation – Date October 25 & 26 - $3,000.00
c.    Robotics Club - $2,000
d.    Science Research - $2,000.00
e.    Manor - $1,657.92 ($136.98 Robots, $1,520.94 Supplies)
f.    Harbor - $1,560.71 ($461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs)
Completed Sub Total = $3,924.79
Approved Music Dept. Banner up to $250.00


5)    Gazebo – Ken – Replaced Spindles, Power Washed $450.00 and Painted June $1,100, 
i.    Inside light, ii. Flower pots


6)    WWI Memorial – Boy Scout Patrick Hayden – Completed renovation - Wreaths - Ceremony


7)    Summer Concert Series – Peter -  $450.00 sent to Library for 7:30pm 08/12/2017 Concert “Jet Stream.”
Volunteers – Karen, Lucie, Peter?


8)    Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am (Keri working on “Frost” Logo) 
a.    Get new medals! b. Active Website c. HCR Logo 


9)    New Projects – Tackapausha Preserve Restoration    Contacted County Steven Rhodes – Setting up a walk thru with Parks Commissioner


10)    Other Business – Senior Harvest Social (end of October)


Next Regular Meeting – September 26, 2017                      Directors Meeting - TBD
 

May 2017

   MEETING AGENDA         

 

Attendees: Mike, Ken, Peter, Donna, Warren, Angela, Frank, Karen, Mary Lou Posner

 

 

  1. Open – Mike

 

4567 Robotics Club (Mechanized Mafia) Demo – Mr. Neal Hayden, Lauren Kina soph, Tim McCarthy jr (Pres), Hailey Galison fr, Evan Groder sr, Michael Vassilio soph, Joe Lange soph, Scott Wilson sr RIT 

6/3/2017 Bethpage Relay

Came in 5th out of 55 teams at Hofstra

 

 

  1. Treasurer’s Report – Donna - $33,092.81 a/o 04/30/2017 Received 2016 NCYB check $988.50

 

 

  1. 2016 Youth Grant (Rhodes) - $10,000 – Preparing Final Reimbursement Documents

Approved Projects/Expenses - Expected Total Reimbursement - $7,851.39

 

 

  1.  New 2017 $10,000 Grant – Documents submitted – Waiting for Contract – (Bold Items Are Completed)

    1. Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16

    2. High School / Middle School - Joint Presentation – Date TBD - $3,000.00

    3. Robotics Club - $2,000

    4. Science Research - $2,000.00

    5. Manor - $1,657.92 ($136.98 Robots, $1,520.94 Supplies)

    6. Harbor - $1,560.71 ($461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs)

Completed Sub Total = $3,924.79

Approved Music Dept. Banner $ up to $250.00

 

 

  1. Gazebo – Ken – Replaced Spindles, Power Washing $450.00 and Painting June $1,100, Inside light?, Flower pots

 

 

  1. WWI Memorial - Benches received – Boy Scout Patrick Hayden - Competition expected by Memorial Day (Order Wreaths) Volunteers – Mike, Warren, Karen, Donna?, Angela, Peter?, Ken?

 

 

  1. Summer Concert Series – Peter -  $450.00 sent to Library for 7:30pm 08/12/2017 Concert “Jet Stream.”

Volunteers – Karen, Lucie, Peter?

 

 

  1. Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am (Keri working on “Frost” Logo)

    1. Get new medals!

 

 

  1. New Projects – Tackapausha Preserve Restoration      Contact County officials

 

 

  1. Other Business – Senior Harvest Social (end of October)

 

 

Next Regular Meeting – June 27, 2017            Directors Meeting - TBD

April 2017

   MEETING AGENDA          

 

Attendees: Mike, Ken, Peter, Lucie, Karen

 

 

  1. Open – M. Di Silvio

 

Treasurer’s Report – $36,718.44 a/o 04.24.2017

 

2016 Youth Grant (Rhodes) - $10,000 – Preparing Final Reimbursement Documents

 

  1. New 2017 $10,000 Grant – Documents submitted – Waiting for Contract – (Bold Items Are Completed)

    1. Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16

    2. High School / Middle School - Joint Presentation – Date TBD - $3,000.00

    3. Robotics Club - $2,000

    4. Science Research - $2,000.00

    5. Manor - $1,657.92 ($136.98 Robots, $1,520.94 Supplies)

    6. Harbor - $1,560.71 ($461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs)

Completed Sub Total = $3,924.79

 

  1. New Projects – Tackapausha Preserve Restoration

    1. Contact Steve Rhoads for guidance

    2. Accessibility study

    3. K. Degnan – cleanups planned?

    4. Write letter to Erin King (WWl Memorial as an Historic Landmark

 

  1. WWI Memorial / Gazebo – Benches received – Boy Scout Patrick Hayden - Competition expected by Memorial Day (Order Wreaths)

 

  1. Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am (Keri working on “Frost” Logo) Approved with changes 1 Capital K, 2 add /Walk and 3 larger SWC logo         

 

  1. Other Business – Ken- gazebo repairs – get bids on Power wash and paint (Ken Lack?)

 

Voted to sponsor Summer Concert Series $450.00 to Library “Jet Stream” 08.12.2017

at 7:30pm

Ask S. Bersin for robotics demo and info on club and science research

Send letter to new Superintendent Andrea Pecora send welcome letter, brochure

and t-shirt

Inquire about Senior Harvest Social date?

Recommended possible new members

            Lucie – Chris Mayo

            Mike – DJ Paulson

 

 

Next Regular Meeting – May 23, 2017

March 2017

   MEETING AGENDA        

 

Attendees: Mike, S. Bersin, Barbara, Ken, Peter, Sharon, Frank, Karen

 

 

  1. Open – M. Di Silvio

 

Treasurer’s Report – $37,111.13 a/o 03/28/2017

 

  1. 2016 Income & Expense report (REVIEW)

 

2016 Youth Grant (Rhodes) - $10,000 – Preparing Final Reimbursement Documents

Voted and Approved Projects/Expenses

  1. Robotics Team - $750                          PAID - VOID

  2. Tackapausha Cleanup - $955              PAID- POSSIBLE (County Agency) SUBMITTED

  3. FNL - $1,336                                        PAID - OK

  4. Drama Club - $1,000                            PAID- VOID (UFSD)

  5. Harbor Speaker - $1,700                      PAID- OK

  6. Manor Speaker - $1,000                      PAID- OK

  7. Middle School Speaker - $645             PAID - OK

  8. Trees - $537                                        PAID OK

  9. Athletic Leadership - $350                   PAID - VOID

  10. Cliff Miller Art Classes - $500                Not Done

  11. Library Youth Program - $1,000           PAID- PENDING

  12. Maker Spaces - $434.39                      PAID   - OK

  13. T-Shirts - $472                                     PAID – OK

  14. Brochures - $694 + $550                     PAID - OK

 

  1.  New 2017 $10,000 Grant – Documents submitted – Waiting for Contract Approved projects

    1. Drama Club - $390.82 Lights $315.34 Tickets = $706.16

    2. High School – Science projects – Ms. Cupo

    3. Middle School - Possible $2,500 Presentation $3,000

    4. Manor - Asking for $945.23 & Harbor - Asking for $1,359.87

    5. Other – Ms. Fabrizio – District Advisor

Sub Total = $5,511.26

 

  1. New Projects – Tackapausha Preserve Restoration

 

  1. WWI Memorial / Gazebo – Benches received – Boy Scout Patrick Hayden

 

  1. Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am         

 

  1. Other Business –

 

Next Regular Meeting – April 25, 2017

February 2017

   MEETING AGENDA        

 

Attendees: Ken, Mike, Barbara, Donna, Peter, Lucie, Coleen, Frank, Karen

 

 

  1. Open – M. Di Silvio

 

  1. Treasurer’s Report – $34,911.29 a/o 12.31.2016  a/o 02.28.2017 $37,804.29 Donna reviewed our finances and provided checkbook inspection

 

  1. 2016 Income & Expense report (REVIEW)

 

2016 Youth Grant (Rhodes) - $10,000 – Preparing Final Reimbursement Documents

Voted and Approved Projects/Expenses

  1. Robotics Team - $750                          PAID - VOID

  2. Tackapausha Cleanup - $955              PAID- POSSIBLE (County Agency)

  3. FNL - $1,336                                        PAID - OK

  4. Drama Club - $1,000                            PAID- VOID (UFSD)

  5. Harbor Speaker - $1,700                      PAID- PENDING

  6. Manor Speaker - $1,000                      PAID- PENDING

  7. Middle School Speaker - $645             PAID - PENDING         

  8. Trees - $537                                        PAID OK

  9. Athletic Leadership - $350                   PAID - VOID

  10. Cliff Miller Art Classes - $500                Not Done

  11. Library Youth Program - $1,000           PAID- SOME POSSIBLE

  12. Maker Spaces - $434.39                      PAID   - OK

  13. T-Shirts - $472                                     PAID – OK

  14. Brochures - $694 + $550                     PAID - OK

 

  1.  New 2017 $10,000 Grant – Documents submitted – Waiting for Contract

 

  1. New Projects – Tackapausha Preserve Restoration Peter will contact Brian Schneider on how to proceed and we will contact Friends of Tackapausha about our idea.

 

  1. WWI Memorial / Gazebo – Benches ordered – Boy Scout Patrick Hayden Project

 

  1. Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am         

 

 

  1. Other Business –

 

 

Next Regular Meeting – March 28, 2017

January 2017

   MEETING AGENDA    

 

Attendees: Mike, Lucie, Peter, Warren, Ken, Frank, Karen

 

 

  1. Open – M. Di Silvio

   2. Treasurer’s Report – $21,170.50 a/o 10/25/2017

  1. 2016 Youth Grant (Rhodes) - $10,000 - Submitted preliminary budget – need to submit remaining documents - Voted and Approved Projects

    1. Robotics Team - $750                          PAID

    2. Tackapausha Cleanup - $955              PAID

    3. FNL – 1 @ $300 + $375 + $200 +$250 Prizes = approx. $1,150 ($950.00)

    4. Drama Club - $1,000                            PAID

    5. Harbor Speaker - $1,700                      PAID

    6. Manor Speaker - $1,000                      PAID

    7. Middle School Speaker - $1,000 ???

    8. Trees - $537                                        PAID

    9. Athletic Leadership - $350                   PAID

    10. Cliff Miller Art Classes - $500               

    11. Library Youth Program - $1,000           PAID

    12. Maker Spaces - $434.39                      PAID    Total Paid:  Approx. $9,876.39

Total Remaining: $123.61

 

  1. Field of Honor – New flags donated by K&A Egan.

 

  1. FNL – Friday, 11/18 Review

 

  1. Robotics Club – Demonstration Request demo from Mr. Bersin

 

  1. Hot Chocolate Run – Saturday, Dec. 3 at 9:00am       

Review

Thank You Letters

 

  1. New 2017 $10,000 Grant –

 

  1. Other Business – Summer Kick-off BBQ? Voted to discontinue Summer BBQ

 

New project proposals

1 – Tackapausha Renovation (Voted to proceed – ask Lions Club for support)

2 – SWC office

3 – Merrick Road Flowers

4 – LIRR Park renovation

5 – Taste of Seaford – Fund Raiser

 

 

 

Next Regular Meeting – February 28, 2017

 

Send P/L to officers via e-mail

Voted to discontinue NTD

Please reload