Past Meetings | Seaford Wellness

PAST MEETINGS

April 2024

Treasurer’s Report: Donna D. – $27,235.08 Balance as of 03/19/2024

Info needed for tax return due May 18th

2. Wellness Nights at Seaford Historical Museum was held @7pm on March 20th.
Follow Up: The Wellness Night was well attended and Laura and Matt did a great job presenting. The followup mediation night on April 9th also went quite well. The next Wellness Night is May 22nd and we are looking for presenters.

3. Seaford Signage: Peter discussed with Cahmber who are actively involved with a plan and grant money for 4 new signs.

4. Seaford Public Library Summer Concert Series - We agreed to host "The Dance Mechanics" at 7:30pm on Saturday, August 17, 2024 at a cost of $400.00
5. Spring Fling by Seaford Chamber of Commerce - it was agreed that we would skip the Spring Fling as there was not going to be any members available that day to work.

6. We approved Trudy to buy give away necklaces for Memorial Day Parade

7. Talked about Large Banner and need to clean.

8 We will be in Memorial Day Parade on Monday, May 27th.

9. Approved $ for school/

10. Hot Chocolate Run - Reviewing 2024 HCR Preparation List and Update as needed - Talked about new brochure.

11. Talked about smaller giveaways for booths etc. such as Key Rings, Water Bottles, Pens.

March 2024
1. Treasurer’s Report: Donna D. – $27,235.08 Balance as of 03/19/2024
2. Health Nights at Seaford Historical Museum - Date to be March 20th @7pm

Speaker : Matt Lago - Physical Therapist. Focused mostly o Medicare population underling the importance of balancing exercises.

Second Speaker: Laura Metzdorff-Rivera, an intro to Mindfulness for stress management and well being.

3. Mediation Class - April 9th with Laura and Judy at Seaford Historic Musem.

4. Seaford Signage - We discussed, led by Tom, the signage in Seaford.

5. Hot Chocolate Run - Review 2024 HCR preparation list and went over some ideas.

February 2024

School Closed Meeting Canceled

January 2024
Meeting held January 16th

Open: Mike

Treasurer’s Report: Donna D. – $27,715.08 Balance as of 01/16/2024

Profit on HCR - $9,250.71

2. Therapy Dogs: Review – Feedback has been quite positive and we look froward to continued

updates on progress

3. Hot Chocolate Review:
a. Advertising needs to be done earlier and in a coordinated manner – this includes emails that can
be sent from Run SignUp as well as what we can send
b. New Large Banner for Train Trestle needs to be ordered and UP by 11/01/2024 – Rob Romano has offered to secure the Banner for safekeeping.

c. We should use one format for the HCR Brochure which should include one set of sponsorship levels (example:
Platinum $500, Gold $350, Silver $250) and the

4. Various benefits to the sponsors for each level should be clear
5. It was agreed that we will give Steve Bongiovi a $150.00 gift certificate to Cara Mia for his service as announcer at the HCR. I delivered it on 02/04/2024.

6.Shirts: Ken, Laura and Mike will look for alternative vendors for our t-shirt to see if we can cut costs on quantities of 850 and 1,000 tshirts

7. Race Timing: Mike will inquire about getting results faster with complete information on participants .

8. Greg (our race director) needs to be questioned about not having a HCR Banner at the Finish Line

9. Ken and Kate will look for alternative vendors for the beverages and bagels to see if we can cut costs.

10.Laura will research email services such as Mail Chimp so that we can send bulk messages.

11.We will order 25 HCR signs to be placed around town prior to the HCR as our supply has been depleted
12.Health Nights at Seaford Historic Museum: Laura has set March 20 and May 22 as the dates for our Health Nights and we are looking for presenters for the evening which will be held at the Seaford Historical Museum.

Race Meeting
Open: Mike
Meeting on November 28

Treasurer’s Report: Donna D. – $16,778.95 Balance as of 11/14/23
Jim Hughes Presentation - November 16 - was very well received

3. Hot Chocolate Run
Confirmed Sue Nicola & Nick Parsons Honoree CoStarters, T-shrits delivered, 20 cases of wine donated - Jet Blue Tix, Trophies and Medals. Went over sponsors

4. Waiting confirmation on volunteers of Teachers and students

5. Make sure all sponsor information is in and given to Mike to update placards.

6. Glow Run went well, Laura gave run down

7. All people who got sponsors must let Trudy know if they need to be on Social Media - Will put on SM in January.

November 2023

Meeting on November 14

Treasurer’s Report: Donna D. – $16,778.95 Balance as of 11/14/23
Trunk or treat went well and had a very good turn out -
Jim Hughes Presentation is November 16th at 8:50am in the High School for 50-60 student leaders, Mike needs to know who wants to attend.
Hot Chocolate Run is on December 2, 2023 - need to confirm Sue Nicola and Nick Parsons as Honoary Co-Starters. Tshirts have been ordered and should be in soon. Steve Bongiovi is the Race Announcer. Seaford Beverage is still donating water bottles and runner sign up will do an email blast as our website WIX is now charging too much for email blasts.
All people who got sponsors must let Trudy know if they need to be on Social Media - Please get this information to Trudy as soon as possible after Race so she can start running recognition in January Social Media.
Harbor Manor Glow Run is approved for 262.50 for run on November 17th. Laura and Kate will be there.
Waiting for approval for visit of Therapy Dogs
Joining Seaford Chamber of Commerce - next meeting 11/18 -
Laura, Kate, Trudy visited Tackapausha Park - A lot of things can be done but should think about doing a community project and working with town on maintaining it better as many paths are not accessible for some people.

October 2023

Open: Mike
1) Treasurer's Report: Donna D. - Balance $16,778.95 as of 11/14/2023
2.)Trunk or Treat Recap - Donna, Karen< Colleen, Trudy, Laura, Katie attended and said a lot of interest in race. Event had a good attendance and well received.. Karen talked to vendors re race.
3) Jim Hughes presentation, November 16th 95am in High School for 50-60 Student "Leaders" Mike & Ken attending - might be some others including Warren.
4)Hot Chocolate Run - Went over with Steve Bongiovi, Race Announcer, procedure and basic time line for race announcements, discussions held on if picture taking should be moved away from awards area. Discussions on whether tables and tents are same thing. Karen has gotten some tents.. Discussions on promotions for platinum silver etc status. Peter involved in platinum sponsors. Runner Sign Up has sent out email blast - Trudy has sent out to about 200 past runners. Will have another meeting with details on November 28, 2023. O'Keefe family is supplying waters- discussion on amount- 700.
4) Harbor Manor@Middle School Glow Run approved of $262.50 6:30-8:30 Friday 11/17 - Laura & Katie attending.
5)Saturday,11/18 - Chamber of Commerce Table at Fall event at Seaford Railroad. Donna bringing table and tablecloth and banner. Laura bringing banner and large brochure. Trudy bringing mum/water. Mike will drop off bags to give out. Others might come.
6)Laura gave an update on future wellness nights dates she discussed with Judy are March 20 and May 22. Dates approved by SWC members. Robert knows someone who does back work. Laura has a few people. Discussed dangers of falling. Name thrown around "Wellness at the Library".

7)Tackapausha Update: Katie,Laura,Trudy walking around park and spoke to Becky. Park needs some upkeep, Becky in museum seemed ready to work with us. Parks needs a local voice to get more maintenanece.as many trees were down in bypaths and water is not viewable from many parts of the park. They also spoke to an everyday park goer and he felt the overgrown plants around the water is biggest eyesore. He also thought an deck to water for viewing would be a welcome addition.

September 2023
Open: Mike

1) Treasurer’s Report: Donna D. – Balance a/o 06/20/2023 $24,882.54

2) Gazebo Update: Some members thought broken spindle some thought fixed -

3) Hot Chocolate Run : December 2, 2023. - went over Tshirt and talked about changing color and some of the design also went over sponsor information and other items to get on board early.
4) a. Summer Concerts at the gazebo - decided against it and floor it for now

b. Senior Spring Social – talked about moving it to firehouse or American Legion - both have kitchens

d. School Presentations: went over how Jim Hughes is a new person and school board has an approval process

5) Social Media : went over needing sponsor information

6) Laura M. - “Health Presentations”will be coming back with ideas and presenters -

7) Ken N. - talked about our past "Taste of Seaford" other ideas forward - venues etc.

8) Laura M - School is having an elementary school run - suggested sponsor with pretzel or some other goody

9) Trunk or Treat - SWC will be participating - Donna talked about supplies and volunteers were picked.

No Meetings July/August

June 2023
Open: Mike
1)Donna provided information on the approximate income and expenses for the HCR. Frank questioned the math, and it was agreed that the numbers,although not exact, were close enough for us to get an idea of how well the HCR profited versus previous years. it was decided to reduce expenses for the 2023 HCR to adjust for fewer participants.

2) Gazebo Update: Mike – Tom informed the members that he noticed the interior light out in the gazebo as well as several lampposts in the parking lot. He will replace the sensor and bulb in the gazebo and we will contact Chris Carini to

have the lampposts checked and repaired.
3) Hot Chocolate Run: 2023 date is December 2nd . – We debated the procedure for raffles and voted by all in attendance (plus Ken Nersesian) that “The holder of the Bib will get the prize” – The owner of the Bib need not be present. 10 in favor, 1 opposed. Mike will make this notation on all advertisements and applications. In addition, we will raise the registration fee by $5.00 at each

level (Online, Paper and Race Day)

4) New Projects: Presented for our consideration

a. Summer Concerts at the gazebo.

b. Reviving the Senior Harvest Social but have it in the Spring – Donna will

connect with Angela for insight as to how to organize and market the event.

c. Karen introduced the idea of replacing shrubs that were taken down along

the perimeter of the gazebo and park area.

d. Tackapausha Cleanup

e. Introducing Jim Hughes, a blind 30 year History teacher from Farmingdale

H.S. to possibly be approved to provide a motivational presentation to our

students about overcoming obstacles. Mike will contact school to make

May 2023

Open: Mike

1) Treasurer’s Report: Donna D. – Balancea/o 5/17/2023 $25,584.73
2) Gazebo - Lights out at LIRR parking lot - checking with town
3) Hot Chocolate Run - December 2nd, 2023 - T shirts from last year event were folded to give out on Memorial Day
4) New Projects
A. Summer Concerts in the Gazebo
B. Reviving Senior Harvest but in the Spring
C. Replacement Schurbs at LI RR
D. Tackapausha Cleanup
5) Planned wreath for Memorial Day Parade

6) Concert Planned at Library - will give out tshirts during event

Next Meeting June 20, 2023

April 2023

Open: Mike

1) Treasurer’s Report: Donna D. – Balance a/o 4/25/23 $26,337.73
2) Gazebo - Lights working but 7 lampposts are out -
3) Hot Chocolate Run - December 2nd, 2023
4) T-Shirts give out at Memorial day

5) New Projects
Concerts at Gazebo - floored for now because of small amount of commuters

Reviving Senior Harvest - maybe start doing in Spring

Wellness Night - revive - maybe for this year - Laura as acupuncturist - other suggestions on people to speak

Tackapausha Museum Director Dennis is gone and Karen met the the new Director who is starting and Trudy met Zak who is one of the part time directors of the museum who was welcome to SWC

6)Social Media - Facebook -388 Instagram 246 Twitter 19

7) Other - Trudy spoke to Deputy Commissioner of Parks regarding SWC - also to one of boy scout admins - Craig

8) Michael spoke about Jim - a blind history teach to possibly provide motivational presentation to students in schools

9) Next Meeting Wednesday, May 17

March 2023

Open: Mike

1) Treasurer’s Report: Donna D. – Balance a/o 03/31/2023 $26,821.49

Donna provided information on the approximate income and expenses for the HCR. Frank questioned the math, and it was agreed that the numbers, although not exact, were close enough for us to get an idea of how well the HCR profited versus previous years. it was decided to reduce expenses for the 2023 HCR to adjust for fewer participants.

3) Hot Chocolate Run: 2023 date is December 2nd. – We debated the procedure for raffles and voted by all in attendance (plus Ken N) that “The holder of the Bib will get the prize” – The owner of the Bib need not be present.

10 in favor, 1 opposed. Mike will make this notation on all advertisements

and applications. In addition, we will raise the registration fee by $5.00 at each level (Online, Paper and Race Day)

4) New Projects: Presented for our consideration

a. Summer Concerts at the gazebo.

b. Reviving the Senior Harvest Social but have it in the Spring – Donna will connect with Angela for insight as to how to organize and market the event.

c. Karen introduced the idea of replacing shrubs that were taken down alon the perimeter of the gazebo and park area.

d. Tackapausha Cleanup

e. Introducing Jim H, a blind 30 year History teacher from Farmingdale H.S. to possibly be approved to provide a motivational presentation to our students about overcoming obstacles. Mike will contact school to make introduction.

5) Social Media: Trudy M - N/A

February 2023
1) Treasurer’s Report: Donna D. – as of 12/31/2022 $27,154.64 This amount has been confirmed.

2) Gazebo Update: Mike – no new news, that’s good news!

3) Hot Chocolate Run: 2023 date is December 2nd. We debated how to run the HCR raffle: Must be present vs ticket holder wins. We will gather more information to reach a conclusion.

4) New Projects: T. Waslow brought up idea of a new sign at the corner of Washington and Sunrise. We advised all new ideas be presented with backup information to aid in our assessment of moving forward or not on a project.

5) Social Media: Trudy Maffetone - Adding followers to Instagram and Facebook

5) Other Business:

All will consider and be prepared to vote on HCR raffle rule: Winner must be present

or ticket holder wins.

All should consider other well thought out projects for the SWC and back up with facts.

We will move forward with support for Wellness Rooms but prefer to consider involvement year by year on a one-time basis rather than be held to multiple requests during the year.

January 2023
Open Mike
1) Treasurers Report 12/31/22 - $27,154.64
2) Gazebo update - Nothing New
3)Hot Chocolate Run - December Date in 2023 is December 3rd
New Projects - Jen stopped by to talk about Wellness Room in School as well as discussions about the Seaford Sign, Tackapausha Park and the Harvest Fair. School Looking for new speaker.
4) Social Media - Instagram and Facebook gain followers - Twitter stays at 19
5) Next Meeting - March 21, 2023

December 2022 - N/A

November 29th Special Meeting - Update List of Sponsors and go over last minute needs for race

November 2022
Open: Mike
1) Treasurers Report. 17,103.18
2) Gazebo Update - Mike Called TOH for Repair Date
3) Hot Chocolate - Water Stop, Volunteers - went over Raffles - L. Deans daughter joined to help with raffles, Went over Donations and who had what.
4) Social Media - updated on ideas for promotion of sponsors - update on twitter account opened.
5) Next Meeting January 17, 2023

November 19th 2022 - Extra Meeting to go over Race Details regular meeting will still be held on November 29th

October 2022
1) Treasurers Report - 17,917.76
2) Trick or Treat on October 30th
3) Hot Chocolate Run - Went over posters - jobs - T Shirts and Awards
4) Gazebo Updates
5) Social Media Updates
6) Field of Honor - Posting 9am Sat 0 Retirement 9am Dec 10

September 2022
Open - Peter
1) Treasurers Report - 19,459.48
2) Gazebo Updates - Peter
3) Hot Chocolate Run Discussion - Peter
4) Christmas in July at Mulcahy's - Frank Recap
5) Independence Day Recap - Donna
6) Seaford Chamber of Commerce Psychic Night Fundraiser November 3rd

July/August 2022 - No meetings till September

June 2022

Open: Michael

1) Treasurers Report. 27,238.96
2) Recap of Sharon Galvin Cybersecurity Presentation on 5/10.

3) Independence Day Parade is 7/2. Rain Date 7/3 - Marching Michael, Peter, Barbara. Trudy; pictures - Michael; Trivia at Gazebo
4) Gazebo - Damage reported to Police - Report has been made and police consider it an active investigation - Will be fixed by parade.
5) Recap of Seaford Wellness Night 5/3/22 at Seaford Historical Museum - Ken went over highlights and thought it should be considered a future event.
6) Social Media - Updating weekly/biweekly on instagram/facebook - will add twitter by Hot Chocolate Run .

7) New Banner and Trade Display have been bought - Trade display used at Seaford wellness Night and new banner is for parade.

8) Christmas in July on July 24th at Mulcahy's - Frank Digregorio will be emailing information for the charity event. SWC will be donating to the event.

9) We had two new attendees come to the meeting interested in joining/finding out SWC.

May 2022

Meeting was cancelled but emails were sent out regarding Memorial Day Parade.

April 2022

Open: Michael

1) Treasurers Report.

2) Recap of Dr Dewey Presentation - Jennifer was pleased with feedback she received as was the Anthony. Discussed a new speaker at the middle school. Sharon Galvin presentation 5/10/22 Cyber Security. Everyone agreed to $500 sponsorship. Jennifer and Anthony said they would promote Seaford Wellness night.

3) Independence Day Parade -Donna was not able to attend but everything on for parade.

4) Gazebo had more spindles broken, which will be replaced in future. There was a sighting of one set of the vandals. Discussion was had on contacting the police and high school. Videos of the boarders.

5) Hot Chocolate Run - Full speed ahead.

6) Social Media - Trade Display Done - Agreement on joining Twitter for 5K.

7)Seaford Wellness Night - Refreshments discussed - everyone asked to bring others. Presentation 5/3/22.

8) Peter discussed "Saturday Night Music" August 20th -Carbon Copy Band. Waiting to publish until library gives okay.

9) SHS 9/11 ad approved

10)Christmas in July - July 24th

March 2022

Open: Michael

1) Treasurers Report.

2) Dr. Dewey Presentation for 3/30/33 at Seaford High School. Two daytime presentations 8:36am and then 9:39am. An evening Zoom will be available for parents at 7:00pm. SWC donation $1,112.50

3) Independence Day Parade is 7/2. Rain Date 7/3. Waiting for final permits.

4) Gazebo - Ken repaired spindles and they are good as of today.

5)Hot Chocolate Run: December 3rd. Going full speed ahead for normal event. Begin planning in April meeting. Sweatshirt design being done.

6)Entertainment for a Saturday Night - As of now concert going on as usual.

7) Social Media - went over updates on social media - talked about adding twitter for run. Trade Display check okayed and check given.

9) Seaford Wellness Health Night going ahead on May 3, 2022 at 7PM at Seaford Historical Building. So far two speakers.

Next meeting: Tuesday, April 26, 2022

February 2022

Open: Ken

1) Treasurers Report.

2)Jennifer confirmed the Dr. Dewey presentation will take place on 3/30/22. There will be 2 presentations during the day for the students in the gym, and a Zoom presentation at 7pm which is open to the public. If anyone from the SWC would like to attend the daytime presentations, we have to provide her with a list of names. She has also accepted the position as Asst. Principal at the Middle School and intends on staying connected with us. SWC donation is $1,112.50.

3)Independence Day application has been submitted. Parade is 7/2/2022. Rain date is 7/3/2022.

4) Gazebo has been repaired by Ken. 7 spindles were replaced.

5)Questions on whether there will be a Memorial Day Parade.

6)Hot Chocolate Run is confirmed December 3, 2022. Discussed covid situation and bagels. One idea was energy bars.

7) Social Media discussed and everyone got QR code to add Instagram to their phone and visit SWC site.. Trudy asked for
pictures from previous events be sent to her. We should also look into getting a SWC backdrop for when we do photo shoots.

8) Ken is continuing to work on the “Seaford Wellness Council’s Health and Wellness Night”. We have chosen Tuesday, May 3rd at 7:00-8:30pm at the Seaford Historical Society Museum (3890 Waverly Avenue, Seaford). So far we have 2 guest speakers:

Dr. Jason Flicker of South Shore Eye Care to discuss eye care, and Anthony

Bevilacqua of AB Fitness to discuss nutrition. I have a call out to Dr Gary Segroi (Chiropractor) to see if he would also like to participate. Ken has spoken with Judy Bongiovi of the Historical Society. She said they can accommodate about 80 people. They have the chairs, coffee urns, cups, sugar and tea bags. We would just have to provide the coffee (reg. and decaf.), milk and whatever food (cookies, pastries, etc.). They have a large projection screen and are able to project from laptops or thumb drives. Let’s make this event a huge success!!

9) Next Meeting - March 22, 2022

January 2022

Open: Mike

1) Treasurers Report.

2) New ideas for a 2022 School presentation with Jennifer.

3) Updates on 2022 Projects by Chamber and other organizations by Donna.

4) Gazebo - The gazebo has 5-6 spindles kicked out. They will need to be repaired. In the meantime, letters have been sent to local officials and police department to get added patrols and cameras.

5) Hot Chocolate Run: New date has been made for December 3rd 2022. Going forward with all Event needs.

6) Social Media - Going forward with updates and regular announcements on social media platforms.

7) Other Business - Ordered two banners which are now done. Looking as a possible presentation for High School Students - Jim Hughes.

8) Next Meeting - Tuesday, February 15, 2022.

December 2021.

No Meeting - next meeting January 18th, 2022

November 2021

Open: Mike

1) Treasurers Report,

2) The Josh Rivedal presentation review with Jennifer,

3) "Trunk or Treat" went well - Moved because of rain.

4) Gazebo - The gazebo is in good shape as of 11.27.2021. Please make it a point to pass by occasionally so that we may keep an eye out for vandalism.

5) Hot Chocolate Run - Cancelled - Registration refunds will be mailed out.

6) Field of Honor - Removal of flags will be Saturday, December 4 at 9:00 am. Volunteers needed.

7) Social Media - TM presented ideas for the SWC to consider (Facebook, website, Instagram)

8) Next Meeting: Tuesday, January 18, 2021 - No meeting in December.

October 2021

Open: Mike

1) Treasurers Report.

2) Discuss "Trunk or Treat" at Seamen Neck Park.

3) Gazebo - Fully repaired and painted.

4) Josh Rivedal - check sent for the November 22 Josh Rivedal presentation at the Seaford High School.

5) Hot Chocolate Run- most, if not all parties have been notified of the HCR cancelation.

6) Social Media - Presentation of social media ideas to implement. including backdrop photo board.

7) Next Meeting: Tuesday, November 30, 2021.

September 2021

First presentation held on school grounds since February 2020 - Held outside because of permits

Open: Mike

1) Treasurers Report.

2) Josh Rivedal - Approved the full funding ($3,500) for presentation at the Seaford High School on Monday, November 22nd.

3) Hot Chocolate Run - Discussion on cancelation of run due to covid restrictions.

4) Next Meeting: Tuesday, October 26, 2021.

Previous Meetings Held Virtually since May 2020

May 2020

Attendees: Mike, Ken, Peter, Donna, Barbara, Karen, Coleen, Frank, Tom, Robert, Warren

Open: Mike

1) Treasurer’s Report: as of 01.28.2020 $52,888.98. As of 05.26.2020 $50,890.91

Tax Return has been filed

2) Hot Chocolate Run: We should be prepared to move forward unless we get a reason not to host it. At this point, we asked Keri to begin work on a logo for the shirt. We can wait until September before making a final decision.

3) Middle School Presentation – April 27, 2020 “Josh Rivedal”: Hopefully to be re-scheduled

He speaks about Mental health issues, positive self-talk and how to develop a healthy brain. He also speaks about depression and suicide prevention and resources available to our students. Our HS students had seen him last year at Hofstra and absolutely loved him.

www.iampossibleproject.com SWC will contribute $2,000 towards the $3,500 total cost. The balance being funded by BOCES.

We require a volunteer or two to be present at the event and deliver the check.

4) Other Business:

a) Memorial Day Wreaths were placed at the two locations (Middle School and WWI Memorial)

b) Gazebo has 4 spindles missing and benches need to be secured. Mike and Ken will repair along with securing the benches

c) Summer Concert Series – Canceled

4) New Business:

a) Donna Jebaily – idea meeting for Seaford beautification along Merrick Rd. at Washington Ave. We will contact them to continue our discussion when social distancing rules allow. There is a new President of the Seaford Chamber Nick Bilotta – Final Touch Auto Collision 516-221-7611

b) Welcome signs -

c) Seaford Train Station -

d) Seaford Harbor area -

e) Other Business – We will look for ideas to assist the community regarding the Covid-19 virus outbreak. Ideas so far include food collection and distribution.

Virtual Meeting

April 2020

Canceled due to Covid-19 Virus

March 2020

Canceled due to Covid-19 Virus

February 2020

- Reviewed and approved Treasurer's Report

- Closed any remaining open items, regarding the HCR

- Approved donation of $2000.00 towards total payment of $3500.00, to co-sponsor speaker Josh Rivedal at the Seaford Middle school on April 27, 2020.

- Discussed Welcome to Seaford Sign Project, ( Various Points around Neighborhood )

- Discussed collaborating with Donna Jebaily on various beautification projects along Merrick Road - Meeting Concluded, 8;00 PM

Seaford Wellness Council Meeting - 02/25/2020, Called to order at 7:30 PM

January 2020

Open: Mike

1) Treasurer’s Report: as of 01.28.2020 $52,888.98

2) Hot Chocolate Run: Review

December 2019

Attendees: MD, KN, PR, KD, LD, RR, CG, DD, TW

Open: Mike

1) Treasurer’s Report: $46,064.66 a/o 12.02.2019

2) Hot Chocolate Run: 449 participants today vs 539 at this time last year

Please continue to connect with your contacts to assure the HCR is on their minds and we are working together to assure success.

Adequate street-corner guard volunteers will be a priority.

t-shirts are at the school, water will be on 12/5

Angela is ready with bagels and hot chocolate

I will need quality logos for your sponsors by this weekend – check the sponsor sheet for missing logos

I will bring Sponsor Sheet and Raffle Sheet to printer on Wednesday morning to have the Posters made (5 of each Entrance, Auditorium, Hall, Cafeteria 1 and 2). I will print 250 of each as flyers to place on tables

To be done:

Mike

Paper Application List

Sponsor Posters

Race Day applications

Karen - Raffles

Angela – Cafeteria

Peter – Sponsors

Ken – Course 1mi marker

November 2019

Open: Mike

1) Treasurer’s Report: $34,640.33 a/o 11.25.2019

2) Hot Chocolate Run: 302 participants today vs 388 at this time last year

Please continue to connect with your contacts to assure the HCR is on their minds and we are working together to assure success.

Adequate street-corner guard volunteers will be a priority.

t-shirts are at the school, water will be on 12/5

Angela is ready with bagels and hot chocolate

I will need quality logos for your sponsors by this weekend – check the sponsor sheet for missing logos

October 2019

Open: Mike

1) Treasurer’s Report: $34,821.63 a/o 10.29.2019

2) Beautification: Gazebo sign damaged from recent wind storm and was repaired. Cost $350.00

4) Hot Chocolate Run: Our Website is active and directing participants to the PRTiming website. HCR Logo – approved and ready

to print shirts. We will need to begin our efforts to secure sponsors, raffles and volunteers now. Please make initial contact with your sources of influence to assure the HCR is on their minds and we are all working together now to assure success. Adequate street-corner guard volunteers will be a priority. We will order 2 banners and one large banner for the HCR starting line We voted unanimously to discontinue sponsor signs at the HCR and use several multi sponsor signs instead.. The honorary co-starters will be Nick Bilotta from Final Touch Auto Collision (Chamber) and another community minded individual to be nominated and voted on tonight.

5) Other Business:

Presentation to consider: Rohan Murphy – ex Penn State Wrestler – Handicapped

Challenge Day at Middle School $3,600

Self-awareness, anti-bullying, community “You are not alone”

100-150 students with staff included – January or February

500 New Brochures for the 2019-2020 School calendar are ready and available!

The new Athletic Director is Kevin Witt.

Homecoming is Nov. 2nd and we will look to distribute our brochures then? Volunteers?

September 2019

Attendees: M Di Silvio, K Nersesian, P Ruffner, L Dean, B Richko, C Grasiose, K Duncan,

R Romano, T Waslo, D de la Bastide

Open: Mike

1) Treasurer’s Report: $42,042.32 a/o 09.24.2019

We will be depositing a check for $1,030.00 from proceeds from the Community Kindness Walk organized by Nancy Fitzgerald. In addition, we received a $25.00 check from PRTiming for race participant.

2) Tackapausha Preserve Project:

The presentation was discussed with members of Nassau County Parks Dept. and permission was granted to replace the one bridge just North of the train tracks. We were informed that all the plans must meet DEC regulations and we must acquire the proper permits to then submit to the County before work commences. After discussing our progress to date, BR brought up a vote to either continue with a bridge project for the Preserve or abandoning the project entirely. Vote was 7 to 2 in favor of abandoning the project in order to allocate our time and resources to projects we belive we can work to completion in a reasonable time. I will notify the Parks Dept and Preserve.

3) Beautification: Planters installed. One Bench needs to be secured.

Ken, Peter and Mike met with Town and Park representatives (Dan Lino (Parks Dept), Markus (Erin King’s Office) and Matt (Parks Dept) to add trees, remove shrubs and possibly install surveillance camera at gazebo. They will remove shrubs between WWI Memorial and Parking Lot, add trees to the row on Sunrise Highway and replace a dead tree near the gazebo. We will need to make contact with local organizations that have signs and those involved with the mobile signs. Mike attempted to contact Michael Interrante to see if he will draft plans for a new sign that community organizations names may be displayed and also a brick wall and sidewalk pavers at WWI Memorial. We are waiting for a reply. I will follow up as will Ken ask Marguerite for her contact.

4) Hot Chocolate Run: Our Website is active and directing participants to the PRTiming website. HCR Logo – approved and now Nancy is ready to print shirts. We will need to begin our efforts to secure sponsors, raffles and volunteers now. Coleen secured school permits. Please make initial contact with your sources of influence to assure the HCR is on their minds and we are all working together now to assure success. Adequate street-corner guard volunteers will be a priority. We will order 2 banners and one large banner for the HCR starting line We voted unanimously to discontinue sponsor signs at the HCR and use several multi sponsor signs instead.. The honorary co-starters will be Nick Bilotta form Final Touch Auto Collision (Chamber) and another community minded individual to be nominated and voted on at our next meeting.

5) Other Business: The Sumer Concert Series was attended by Karen and Barbara.

We still need to figure out an alternative to Public Storage – now $139 p/month.

500 New Brochures for the 2019-2020 School calendar are ready.

Letterhead & Envelopes arrived - Donna 50, Peter 150, Coleen 100

The new Athletic Director is Kevin Witt.

Homecoming is Nov. 2nd and we will look to distribute our brochures then.

I will contact Angela re: Senior Harvest Social

June 2019

Attendees: Mike, Ken, Peter, Karen, Frank, Robert, Donna

Open: Mike

1) Treasurer’s Report: $43,205.82 a/o 06.18.2019 (reviewed, initialed and approved by the board)

Peter requested SWC Insurance contracts be emailed to the board members for review – done.

2) Tackapausha Preserve Project:

The presentation will be submitted to:

Tackapausha Preserve, Friends of Tackapausha Preserve, Legislator: Steve Rhoads,

State Senator: John Brooks, County Executive: Lauran Curran, Nature Conservancy – Long Island Chapter, Town Supervisor: Laura Gillen, Councilwoman: Erin King Sweeney, T. Roosevelt Council (BSA),

Legislator: Rose Marie Walker, Legislator: James Kennedy, Assemblyman David McDonough

3) Beautification: Planters installed. One Bench needs to be secured.

Ken, Peter and Mike met with Town and Park representatives (Dan Lino (Parks Dept), Markus (Erin King’s Office) and Matt (Parks Dept) to add trees, remove shrubs and possibly install surveillance camera at gazebo. They will remove shrubs between WWI Memorial and Parking Lot, add trees to the row on Sunrise Highway and replace a dead tree near the gazebo. We will need to make contact with local organizations that have signs and those involved with the mobile signs. Mike will contact Michael Interrante to see if he will draft plans for a new sign that community organizations names may be displayed and also a brick wall and sidewalk pavers at WWI Memorial.

4) New Business:

500 New Brochures will be ordered once 2019-2020 School calendar is ready

Letterhead & Envelopes arrived - Donna 50, Peter 150, Coleen 100

HCR Logo – approved and now ready to send to Nancy to select an appropriate blue for the t-shirts

Figure out an alternative to Public Storage – now $139 p/month

Summer Concert Series – August 17, 2019 – Karen will coordinate

May 2019

Attendees: Donna, Mike, Ken, Peter, Warren, Karen, Tom, Frank

Open: Mike

1) Treasurer’s Report: $46,242,48 a/o 05.20.2019 Reviewed and approved by the Board

Figure out an alternative to Public Storage – now $139 pm!

2) Robotics Club: Recap of demonstration. Ask for a synopsis, Ask if club is related to the school, funded by the school. Approx. 30 + members. Approved $5,000 for September 2019. What about Science Club?

3) Tackapausha Preserve Project:

Walk throughs done by Lucie, Ken, Mike, Donna and her husband John

Mike has a presentation with photos detailing what we see as priorities to restore the Preserve.

Add pics 1-of drain, 2-of pallets, 3-of Water District, 4-flooding

The presentation will be submitted to:

Tackapausha Preserve, Friends of Tackapausha Preserve, Legislator: Steve Rhoads,

State Senator: John Brooks, County Executive: Lauran Curran, Nature Conservancy – Long Island Chapter, Town Supervisor: Laura Gillen, Councilwoman: Erin King Sweeney, T. Roosevelt Council (BSA),

Legislator: Rose Marie Walker, Legislator: James Kennedy

4) Gazebo: Planters will be arriving before Memorial Day and hopefully plantings will be done too.

$1,600 plus $60.00 set up plus cost of flowers Tom will connect with Sharon to assist

Memorial Day Parade: Monday 10am start at 9:45am 516-941-7676 Ed Smith

Angela ordered the wreathes

Mike will get the t-shirts and banner

Who will be marching? - Ken, Peter, Tom

5) New Business:

500 New Brochures will be ordered in May for 2019 – 2020

Letterhead & Envelopes - Donna 50, Peter 150, Coleen 100

HCR Logos to consider – t-shirt color, capital K, logo in mug

Town Signs – Karen photographed 6 intersections (we need to make contact with local organizations that have signs and those involved with the mobile sign)

Karen will email Ken pics of signs and he will draft a letter to Erin King

April 2019

Open: Ken

1) Treasurer’s Report: $48,934.66 a/o 03.25.2019

2) Robotics Club: $4,000 donation made in 2019. Possible demonstration tonight by the Robotics Club.

3) Tackapausha Preserve Project:

Walk throughs done by Lucie, Ken, Mike Donna and her husband John

Mike is in process of creating a presentation with photos detailing what we see as priorities to restore the Preserve.

Hopefully the presentation will be completed by our next meeting for SWC board approval and submission to:

Legislator: Steve Rhoads

Town Supervisor: Laura Gillen

State Senator: John Brooks

Councilwoman: Erin King Sweeney

County Executive: Lauran Curran

T. Roosevelt Organization

Need to discuss alternative Funding Support possibilities

4) New Business:

500 New Brochures will be ordered in May for 2019 – 2020

We should have some Logos to consider for the HCR by our next meeting

Town Signs – Karen photographed 6 intersections (we need to make contact with local organizations that have signs and those involved with the mobile sign)

We made a $100.00 donation to the Seaford Chamber of Commerce for the

Sunday, 4/13 Easter Egg Hunt 9:00am – 10:30am at Washington Ave. Park

March 2019

Open: Mike

1) Treasurer’s Report: $48,934.66 a/o 03.25.2019

2) Robotics Club: $4,000 approved by BOE on 2/6 and check sent. We are in process of setting a date for a demonstration and photo opportunity.

3) Tackapausha Preserve Project:

Need to set walk through for photos

Possible Funding Support Possibilities

T. Roosevelt Organization, Congressman King, Senator John Brooks

4) New Business:

500 New Brochures will be ordered in Spring for 2019 - 2020

Town Signs – Karen photographed 6 intersections (we need to make contact with local organizations that have signs and those involved with the mobile sign)

We made a $100.00 donation to the Seaford Chamber of Commerce for the

Sunday, 4/13 Easter Egg Hunt 9:00am – 10:30am at Washington Ave. Park

All are invited!

February 2019

Open: Mike

1) Treasurer’s Report: $49,569.66 a/o 02.26.2019

2) Robotics Club: $4,000 approved by BOE on 2/6 and check sent. We are in process of setting a date for a demonstration and photo opportunity.

3) Tackapausha Preserve Project:

Possible Funding Support Possibilities

T. Roosevelt Organization, Congressman King, Senator John Brooks

4) New Business:

500 New Brochures will be ordered in Spring for 2019 - 2020

Town Signs – Karen to photograph 6 intersections

January 2019

Open: Mike

1) Treasurer’s Report: $54,550.94 a/o 12.31.2018

2) Robotics Club: $4,000 to be approved by BOE on 2/6 and possible Presentation

3) Discussion, Nominations and Election of Officers and Directors:

The following slate was nominated and unanimously approved for 2019

President – Michael Di Silvio

Vice-President – Ken Nersesian

Treasurer – Dona de la Bastide

Co – Treasurer – Angela Egan

Corresponding Secretary – Peter Ruffner

Recording Secretary – Tom Waslow

Officer – Coleen Graziose

Officer – Karen Duncan

Officer – Frank DiGregorio

Officer – Lucie Dean

4) By-Laws: Revisions?

5) Tackapausha Preserve Project:

Funding – T. Roosevelt Organization

6) New Business:

500 Brochures

Town Signs – Karen to photograph 6 intersections

Attendees: K. Nersesian, F. DiGregorio, K. Duncan, P. Ruffner, T. Waslow, Jere Murphy

December 2018

November 2018

October 2018

10.30.2018

Attendees:

Open: Mike

1) Treasurer’s Report: Donna - $39,705.58 a/o 10.30.2018
Paid Seaford American Legion $200.00 for 2016 and 2017 contributions but check has not cleared.
New Credit Card has been received and held by Donna.

2) Policy & Procedures Manual: To be reviewed after the New Year.

3) Senior Harvest Social: Angela - Preparations

4) Tackapausha Preserve Renovation: A walk through needs to be done in order to take pictures to
submit to Senator J. Brooks or new State Senator.

5) Hot Chocolate Run: 2018 HCR Saturday, Dec. 1, 2018 at 9:00am
77 Participants so far
HCR Preparation List to delegate responsibilities
Measured the course and need to put finishing touch on markers
Banner to be put up on LIRR overpass
Volunteers
Sponsorships and Raffles
Additional meeting?

6) FOH Set Up: Saturday, Nov. 3 at 9:00am

7) New Business:

Next Regular Meeting – November 27, 2018

September 2018 (Annual Board Meeting)

MEETING AGENDA 09.25.2018

Attendees:

Open: Mike

1) Treasurer’s Report: Donna - $40,799.58 a/o 09.25.2018
2017 Grant Final Payment – $6,598.55 check deposited.
Paid Seaford American Legion $200.00 for 2016 and 2017 contributions but check has not cleared.
Credit Card?

2) NCYB: Officers need to sign final document to close our relationship with the NCYB.

3) Policy & Procedures Manual: To be reviewed after the New Year.

4) Vote for Officers and Directors: All existing Officers and Directors voted in June to serve until 12.31.2018

5) Summer Concert Series: Rained out. Banner returned. Library asked to have it at Library next year instead of Train Station to avoid confusion and improve attendance.

6) Tackapausha Preserve Renovation: I walk through needs to be done in order to take pictures to
submit to Senator J. Brooks.

7) Hot Chocolate Run: 2018 HCR Saturday, Dec. 1, 2018 at 9:00am
HCR Preparation List to delegate responsibilities
Measured the course and need to put finishing touch on markers
Banner needed by Oct. 1 to put up on LIRR overpass

8) Senior Harvest Social: Angela - Preparations

New Business:

Next Regular Meeting – October 30, 2018

June 2018

MEETING AGENDA 06.19.2018

Attendees:

Open: Mike

1) Treasurer’s Report: Donna - $40,559.28 a/o 06/18/2018
2017 Tax Return – signed and filed
2017 Grant Final Payment – Approved by NCYB and check for final payment sent to us on 05.24.2018 - WE DID NOT RECEIVE THE CHECK
Pay Seaford American Legion for 2016 and 2017 contributions
Pay Seaford Library for Summer Concert Series

2) NCYB: My two meetings with the commissioner of the NCYB resulted in our corporate structure, policies and procedures and 2017 grant being reviewed and updated. Among other things, we will need to approve a revised Policies and Procedures Manual, exchange our debit card for a low limit credit card, vote on an independent Executive Director, and submit meeting minutes to the NCYB. We anticipate the 2018 grant funds to be available for 2018, however we need to submit a detailed program narrative as soon as possible along with a new set of forms. Meeting minutes are to be submitted to the NCYB.

3) Policy & Procedures Manual: Review and approve

4) Vote for Officers and Directors:

5) Tackapausha Preserve Renovation: I met with Senator John Brooks and NC Parks Representatives to discuss our plan. They were in agreement as to the need for an assessment of the water flow, substantial cleanup, bridge repairs and trail upgrades. We are waiting to hear about next steps.

6) Hot Chocolate Run: 2018 HCR Saturday, Dec. 1, 2018 at 9:00am
Update HCR Preparation List to delegate responsibilities
Measure the course

7) Memorial Day Parade: Review

8) Senior Harvest Social: Prepare

New Business:
Summer Concert Series – approved $450.00 for next concert
Brochure

Next Regular Meeting – September 25, 2018

May 2018

MEETING AGENDA 05.22.2018

Attendees:

1) Open: Mike

2)   Treasurer’s Report: Donna - $43,264.00 a/o 05/22/2018
a.   2017 Tax Return – signed and filed
b.   2017 Grant Final Payment – Approved by NCYB and check for final payment sent to us
c.   Pay Seaford American Legion for 2016 and 2017 contributions

3) NCYB: My two meetings with the commissioner of the NCYB resulted in our corporate structure, policies and procedures and 2017 grant being reviewed and updated. Among other things, we will need to approve a revised Policies and Procedures Manual, exchange our debit card for a low limit credit card, vote on an independent Executive Director, and submit meeting minutes to the NCYB. We anticipate the 2018 grant funds to be available for 2018, however we need to submit a detailed program narrative as soon as possible.

4) Policy & Procedures Manual: Review and approve.

6) Hot Chocolate Run: 2018 HCR Saturday, Dec. 1, 2018 at 9:00am
Update HCR Preparation List to delegate responsibilities
T-Shirt color

7) Memorial Day Parade: Order wreathes, t-shirts, volunteers?

8)   New Business:
a.   Summer Concert Series – approved $450.00 for next concert
b.   Brochure

Next Regular Meeting – June 19, 2018

April 2018

MEETING AGENDA 04.24.2018

Attendees:

1) Open: Mike

2)   Treasurer’s Report: Donna - $43,548.00 a/o 03/27/2018
a.   2017 Tax Return – all information provided to CPA and awaiting final return for signatures
b.   2017 Grant Final Payment – documents re-submitted and waiting for final check
c.   Pay Seaford American Legion for 2016 and 2017 contributions

3)   We received a $10,000 NCYB Grant for 2018. The new NCYB Commissioner is reviewing all non-profits.
We have been scheduled for a 12:30pm, May 3, administrative visit from the NCYB after which they will determine how much if any of the 2018 grant we will get. They also want to visit our programs. So far we expended the following in anticipation of the 2018 grant:
Drama Club - $100.00 for Banner and $350.34 for poster and tickets)
       Possible presentations: (Opioids, Social Media, School Security, Internet Safety, Mental Health)

4)   Policy & Procedures Manual - review

5) Tackapausha Preserve Renovation: Next Steps?
I will be looking to meet with Senator John Brooks and NC Parks Representative Brian Schneider to discuss how to move forward.

6) Hot Chocolate Run: 2018 HCR Saturday, Dec. 1, 2018 at 9:00am
Update HCR Preparation List to delegate responsibilities

7) Membership and Officer search:

8) New Business:
a. Summer Concert Series – approved $450.00 for next concert

Next Regular Meeting – May 22, 2018

March 2018

Attendees:

1) Open: Mike

2)   Treasurer’s Report: Donna - $44,132.48 a/o 01/01/2018 Balance $43,548.00 a/o 03/27/2018
a.   2017 Tax Return – all information provided to CPA and awaiting final return for signatures
b.   2017 Grant Final Payment – documents submitted and waiting for final check
c.   Pay Seaford American Legion for 2016 and 2017 contributions

3) We received a $10,000 NCYB Grant for 2018. Nassau County budget cuts will take approximate 25% or more off despite our filing. I am waiting to hear what the final outcome will be. I emailed our liaison who forwarded my request for a response.
Drama Club - $100.00 for Banner and $350.34 for poster and tickets)
Possible presentations: (Opioids, Social Media, School Security, Internet Safety, Mental Health)

4) Tackapausha Preserve Renovation: Next Steps?
I will draft a letter to the local politicians to see how we may move forward on this.
Erin Sweeney, Steve Rhoads, Laura Curran,?

5) Hot Chocolate Run:

a. Review: Thank You Notes, T-Shirts (Karen?)

b. 2018 HCR Saturday, Dec. 1, 2018 at 9:00am
Update HCR Preparation List to delegate responsibilities

6) Membership and Officer search:

7)   New Business:
a.   Request from Seaford Historical Society to sponsor 5 - bricks at 911 Memorial to list names of five former Seaford graduates who died in Vietnam War. Being paid by Retired Teachers.
b.   Summer Concert Series – approved $450.00 for next concert
c.   Robotics Demo – at our April 24th meeting

Next Regular Meeting – April 24, 2018

February 2018

MEETING AGENDA 02.27.2018

Attendees: WV, DD, KN, PR, MD, BR, FD, KD, LD

1) Open: Mike

2)   Treasurer’s Report: Donna - $__44,132.48__ a/o 01.01.2018
a.   Year End Reconciliation
b.   2017 Tax Return
c.   2017 Grant Final Payment

3)   We received a $10,000 NCYB Grant for 2018. Nassau County budget cuts will take approximate 25% or more off despite our filing. I am waiting to hear what the final outcome will be.
Drama Club requested $315 + $100 which was approved at January meeting
       Ideas for grant projects (if approved)
   (Possible presentations: Mental Health, Internet Safety, Opiods, Social Media, School Security)

4) Tackapausha Preserve Renovation: Next Steps? Write a letter

5) Hot Chocolate Run:

a. Review: Expenses, Thank You Notes

b. 2018 HCR Saturday, Dec. 1, 2018 at 9:00am
Update HCR Preparation List to delegate responsibilities

6) Membership and Officer search:

7)   New Business:
a.   Request from Seaford Historical Society to sponsor 5 - $75.00 bricks at 911 Memorial to list names of five former Seaford graduates who died in Vietnam War. (Monica Smith died 1993 World Trade Center bombing. Seaford resident but not a graduate. Korean War, Vietnam?)
b.   Summer Concert Series – approved $450 for Summer Concert 2018
c.   Robotics Demo – request
d.   375th Anniversary
e.   911 Patriot Award Dinner ad – revise? OK to pay (J. Bongiovi, J, Brooks, J. O’Donnell Jr)

Next Regular Meeting – March 27, 2018

January 2018

MEETING AGENDA 01.30.2018

Attendees:

1) Open: Mike

2)   Treasurer’s Report: Donna - $__________________ a/o
a.   Year End Reconciliation
b.   2017 Tax Return

3) We received a $10,000 NCYB Grant for 2018. Nassau County budget cuts will take approximate 25% off despite our filing. I am waiting to hear what the final outcome will be.
Drama Club is requesting $350.
Ideas

4) Tackapausha Preserve Renovation: Next Steps

5) Hot Chocolate Run:

a. Review: Expenses, Thank You Notes, Areas to improve.

b. 2018 HCR Saturday, Dec. 1, 2018 at 9:00am
Update HCR for Dummies

6) Membership and Officer search:

7) New Business:

Next Regular Meeting – Tuesday, February 27, 2018

December 2017

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November 2017

MEETING AGENDA 11.14.2017

Attendees:

1) Open – Mike

2) Treasurer’s Report – Donna - $34,768.39 a/o 09.26.2017

3)   2017 $10,000 Grant – Documents submitted – Received Contract – (Bold Items Are Paid)
a.   Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
b.   High School / Middle School - Joint Presentation – Date October 25 & 26 - $3,000.00
i.   Outstanding feedback!
c.   Robotics Club - $2,000 – Neal Hagan to contact me re: online order for supplies
d.   Science Research - $1,188.08
e.   Manor - $136.98 Robots, $1,520.94 Supplies = $1,657.92
f.   Harbor - $461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs = $1,560.71
Completed Sub Total = $8,112.87 Remaining Balance = $1,887.13
Approved Music Dept. Banner up to $250.00

4) We received a $10,000 NCYB Grant for 2018. File new documents.

5) Gazebo – Ken – Some spindles broken off, Notified Councilwoman Erin King Sweeney to fix inside light.

6) WWI Memorial – Notified Councilwoman Erin King Sweeney to remove shrubs that block the view from the parking lot, and requested Historic Landmark status. Received forms - Peter to complete and submit.

7) Senior Harvest Social – November 17 – Angela

8) Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am
a) SPONSORS b) VOLUNTEERS c) Additional Duties

9) New Projects – Tackapausha Preserve Restoration: Contacted County Steven Rhoads and met with Dennis Fleury and Isabella from Museum – Fallen trees blocking trails to be removed soon. Waiting until after election to continue effort and reconnect in January 2019. SWC Spring clean-up?

10) Field of Honor – Posting (9:00am Sat, Nov 4th) Retirement (12:00pm Sun, Nov 26) Volunteers:

11) New Business -

Next Regular Meeting – WEDNESDAY, November 29, 2017

MEETING AGENDA 11.29.2017

Attendees:

1) Open – Mike

2) Treasurer’s Report – Donna - $__________________ a/o

3) We received a $10,000 NCYB Grant for 2018. Need Principal Questionnaires

4) Senior Harvest Social – November 17 – Angela

5) Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am
a) SPONSORS b) RAFFLES c) VOLUNTEERS d) INTERSECTIONS

FRIDAY –

SATURDAY -

Next Regular Meeting – Tuesday, December 19, 2017

October 2017

MEETING AGENDA 10.31.2017

Attendees:

1) Open – Mike

2) Treasurer’s Report – Donna - $34,768.39 a/o 09.26.2017

4) We received a $10,000 NCYB Grant for 2018.

5) Gazebo – Ken – Some spindles broken off, Notified Councilwoman Erin King Sweeney to fix inside light.

7) Senior Harvest Social – November 17 – Angela

8) Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am
a. delegation of responsibilities b. Ann Barodin voted Honorary Co-Starter (Mike to notify her) Peter to notify us of Chamber Business Person of the Year c. Mike to email Race Application to members d. We need help with Facebook page! e. Awards Stand f. t-shirt font color

10) Field of Honor – Posting (9:00am Saturday, Nov 4th) confirmed with Terry Murphy (volunteers Ken, Mike, Frank, Karen)

11) New Business -

Next Regular Meeting – WEDNESDAY, November 29, 2017

September 2017

MEETING AGENDA 09.26.2017

Attendees: Ken, Mike, Lucie, Frank, Donna, Karen, Peter, Coleen, Barbara

1) Open – Mike

2) Treasurer’s Report – Donna - $34,768.39 a/o 09.26.2017 – Several Active checks to deposit

3) 2016 Youth Grant (Rhoads) - $10,000 – Completed - Total Reimbursement - $7,851.39

4) Brochures – Should be ready soon – distribution? Peter, Donna, Karen, Ken, Barbara

5)   2017 $10,000 Grant – Documents submitted – Received Contract – (Bold Items Are Paid)
a.   Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
b.   High School / Middle School - Joint Presentation – Date October 25 & 26 - $3,000.00
i.   Additional requests $ - Denied – Maintain $3,000 sponsorship (volunteers for 10//25 evening presentation Mike, Ken, Donna, Coleen)
c.   Robotics Club - $2,000 – left message w/Mr. Bersin for Mr. Isgro to contact me re: supplies – (send another email to both)
d.   Science Research - $1,188.08
e.   Manor - $136.98 Robots, $1,520.94 Supplies = $1,657.92
f.   Harbor - $461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs = $1,560.71
Completed Sub Total = $5,112.87 Remaining Balance = $4,887.13
Approved Music Dept. Banner up to $250.00

6) Gazebo – Ken – Some spindles broken off, Notified Councilwoman Erin King Sweeney to fix inside light.

7) WWI Memorial – Notified Councilwoman Erin King Sweeney to remove shrubs that block the view from the parking lot, and requested Historic Landmark status. Received forms - Peter to complete and submit.

8) Summer Concert Series – Review Concert “Jet Stream.” Volunteers – Karen, Lucie, Peter, Barbara

9) Senior Harvest Social – October 27 – Angela - Date changed to Nov. 17, 2017

10) Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am
a. Get new medals! (Ken) b. Active Website (Ready) c. HCR Logo (send to Peter) d. delegation of responsibilities e. Ann Barodin voted Honorary Co-Starter (Mike to notify her) Peter to notify us of Chamber Business Person of the Year f. Mike to email Race Application to members g. We need help with Facebook page! h. Awards Stand

11) New Projects – Tackapausha Preserve Restoration: Contacted County Steven Rhoads – Setting up a walk thru with Parks Commissioner for 1st week in Oct.

12) Field of Honor – Posting (should be 9:00am Saturday, Nov 4th) will confirm with Terry Murphy (volunteers Ken, Mike, Frank, Karen)

13) New Business -

Next Regular Meeting – October 31, 2017

August 2017 (Annual Board Meeting)

MEETING AGENDA 08.24.2017

Attendees: Mike, Ken, Peter, Karen, Lucie, Coleen

1) Open – Mike

2) Review of expenses, vote on members (all re-elected), search for new members initiated

3)   2017 $10,000 Grant – Documents submitted – Received Contract – (Bold Items Are Paid)
a.   Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
b.   High School / Middle School - Joint Presentation – Date October 25 & 26 - $3,000.00
c.   Robotics Club - $2,000
d.   Science Research - $2,000.00
e.   Manor - $1,657.92 ($136.98 Robots, $1,520.94 Supplies)
f.   Harbor - $1,560.71 ($461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs)
Completed Sub Total = $3,924.79
Approved Music Dept. Banner up to $250.00

4) WWI Memorial – Boy Scout Patrick Hayden

5) Summer Concert Series – Peter - $450.00 sent to Library for 7:30pm 08/12/2017 Concert “Jet Stream.”
Volunteers – Karen, Lucie, Peter?

6) Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am (Keri working on “Frost” Logo)
a. Get new medals! b. Active Website c. HCR Logo

7) New Projects – Tackapausha Preserve Restoration

8) Other Business – Senior Harvest Social (end of October)

Next Regular Meeting – September 26, 2017

June 2017

MEETING AGENDA 06.27.2017

Attendees:

1)   Open – Mike
2)   Treasurer’s Report – Donna - $
3)   2016 Youth Grant (Rhodes) - $10,000 – Preparing Final Reimbursement Documents
Approved Projects/Expenses - Expected Total Reimbursement - $7,851.39

4)   New 2017 $10,000 Grant – Documents submitted – Received Contract – (Bold Items Are Paid)
a.   Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
b.   High School / Middle School - Joint Presentation – Date October 25 & 26 - $3,000.00
c.   Robotics Club - $2,000
d.   Science Research - $2,000.00
e.   Manor - $1,657.92 ($136.98 Robots, $1,520.94 Supplies)
f.   Harbor - $1,560.71 ($461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs)
Completed Sub Total = $3,924.79
Approved Music Dept. Banner up to $250.00

5) Gazebo – Ken – Replaced Spindles, Power Washed $450.00 and Painted June $1,100,
i. Inside light, ii. Flower pots

6) WWI Memorial – Boy Scout Patrick Hayden – Completed renovation - Wreaths - Ceremony

7) Summer Concert Series – Peter - $450.00 sent to Library for 7:30pm 08/12/2017 Concert “Jet Stream.”
Volunteers – Karen, Lucie, Peter?

8) Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am (Keri working on “Frost” Logo)
a. Get new medals! b. Active Website c. HCR Logo

9) New Projects – Tackapausha Preserve Restoration Contacted County Steven Rhodes – Setting up a walk thru with Parks Commissioner

10) Other Business – Senior Harvest Social (end of October)

Next Regular Meeting – September 26, 2017 Directors Meeting - TBD

May 2017

MEETING AGENDA

Attendees: Mike, Ken, Peter, Donna, Warren, Angela, Frank, Karen, Mary Lou Posner

Open – Mike

4567 Robotics Club (Mechanized Mafia) Demo – Mr. Neal Hayden, Lauren Kina soph, Tim McCarthy jr (Pres), Hailey Galison fr, Evan Groder sr, Michael Vassilio soph, Joe Lange soph, Scott Wilson sr RIT

6/3/2017 Bethpage Relay

Came in 5th out of 55 teams at Hofstra

Treasurer’s Report – Donna - $33,092.81 a/o 04/30/2017 Received 2016 NCYB check $988.50

2016 Youth Grant (Rhodes) - $10,000 – Preparing Final Reimbursement Documents

Approved Projects/Expenses - Expected Total Reimbursement - $7,851.39

New 2017 $10,000 Grant – Documents submitted – Waiting for Contract – (Bold Items Are Completed)
1. Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
2. High School / Middle School - Joint Presentation – Date TBD - $3,000.00
3. Robotics Club - $2,000
4. Science Research - $2,000.00
5. Manor - $1,657.92 ($136.98 Robots, $1,520.94 Supplies)
6. Harbor - $1,560.71 ($461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs)

Completed Sub Total = $3,924.79

Approved Music Dept. Banner $ up to $250.00

Gazebo – Ken – Replaced Spindles, Power Washing $450.00 and Painting June $1,100, Inside light?, Flower pots

WWI Memorial - Benches received – Boy Scout Patrick Hayden - Competition expected by Memorial Day (Order Wreaths) Volunteers – Mike, Warren, Karen, Donna?, Angela, Peter?, Ken?

Summer Concert Series – Peter - $450.00 sent to Library for 7:30pm 08/12/2017 Concert “Jet Stream.”

Volunteers – Karen, Lucie, Peter?

Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am (Keri working on “Frost” Logo)
1. Get new medals!

New Projects – Tackapausha Preserve Restoration Contact County officials

Other Business – Senior Harvest Social (end of October)

Next Regular Meeting – June 27, 2017 Directors Meeting - TBD

April 2017

MEETING AGENDA

Attendees: Mike, Ken, Peter, Lucie, Karen

Open – M. Di Silvio

Treasurer’s Report – $36,718.44 a/o 04.24.2017

2016 Youth Grant (Rhodes) - $10,000 – Preparing Final Reimbursement Documents

New 2017 $10,000 Grant – Documents submitted – Waiting for Contract – (Bold Items Are Completed)
1. Drama Club - $ $390.82 Lights $315.34 Tickets = $706.16
2. High School / Middle School - Joint Presentation – Date TBD - $3,000.00
3. Robotics Club - $2,000
4. Science Research - $2,000.00
5. Manor - $1,657.92 ($136.98 Robots, $1,520.94 Supplies)
6. Harbor - $1,560.71 ($461.93 Storage, $490.50 Team Building Kits, $608.28 Science Packs)

Completed Sub Total = $3,924.79

New Projects – Tackapausha Preserve Restoration
1. Contact Steve Rhoads for guidance
2. Accessibility study
3. K. Degnan – cleanups planned?
4. Write letter to Erin King (WWl Memorial as an Historic Landmark

WWI Memorial / Gazebo – Benches received – Boy Scout Patrick Hayden - Competition expected by Memorial Day (Order Wreaths)

Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am (Keri working on “Frost” Logo) Approved with changes 1 Capital K, 2 add /Walk and 3 larger SWC logo

Other Business – Ken- gazebo repairs – get bids on Power wash and paint (Ken Lack?)

Voted to sponsor Summer Concert Series $450.00 to Library “Jet Stream” 08.12.2017

at 7:30pm

Ask S. Bersin for robotics demo and info on club and science research

Send letter to new Superintendent Andrea Pecora send welcome letter, brochure

and t-shirt

Inquire about Senior Harvest Social date?

Recommended possible new members

Lucie – Chris Mayo

Mike – DJ Paulson

Next Regular Meeting – May 23, 2017

March 2017

MEETING AGENDA

Attendees: Mike, S. Bersin, Barbara, Ken, Peter, Sharon, Frank, Karen

Open – M. Di Silvio

Treasurer’s Report – $37,111.13 a/o 03/28/2017

2016 Income & Expense report (REVIEW)

2016 Youth Grant (Rhodes) - $10,000 – Preparing Final Reimbursement Documents

Voted and Approved Projects/Expenses

Robotics Team - $750 PAID - VOID
Tackapausha Cleanup - $955 PAID- POSSIBLE (County Agency) SUBMITTED
FNL - $1,336 PAID - OK
Drama Club - $1,000 PAID- VOID (UFSD)
Harbor Speaker - $1,700 PAID- OK
Manor Speaker - $1,000 PAID- OK
Middle School Speaker - $645 PAID - OK
Trees - $537 PAID OK
Athletic Leadership - $350 PAID - VOID
Cliff Miller Art Classes - $500 Not Done
Library Youth Program - $1,000 PAID- PENDING
Maker Spaces - $434.39 PAID - OK
T-Shirts - $472 PAID – OK
Brochures - $694 + $550 PAID - OK

New 2017 $10,000 Grant – Documents submitted – Waiting for Contract Approved projects
1. Drama Club - $390.82 Lights $315.34 Tickets = $706.16
2. High School – Science projects – Ms. Cupo
3. Middle School - Possible $2,500 Presentation $3,000
4. Manor - Asking for $945.23 & Harbor - Asking for $1,359.87
5. Other – Ms. Fabrizio – District Advisor

Sub Total = $5,511.26

New Projects – Tackapausha Preserve Restoration

WWI Memorial / Gazebo – Benches received – Boy Scout Patrick Hayden

Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am

Other Business –

Next Regular Meeting – April 25, 2017

February 2017

MEETING AGENDA

Attendees: Ken, Mike, Barbara, Donna, Peter, Lucie, Coleen, Frank, Karen

Open – M. Di Silvio

Treasurer’s Report – $34,911.29 a/o 12.31.2016 a/o 02.28.2017 $37,804.29 Donna reviewed our finances and provided checkbook inspection

2016 Income & Expense report (REVIEW)

2016 Youth Grant (Rhodes) - $10,000 – Preparing Final Reimbursement Documents

Voted and Approved Projects/Expenses

Robotics Team - $750 PAID - VOID
Tackapausha Cleanup - $955 PAID- POSSIBLE (County Agency)
FNL - $1,336 PAID - OK
Drama Club - $1,000 PAID- VOID (UFSD)
Harbor Speaker - $1,700 PAID- PENDING
Manor Speaker - $1,000 PAID- PENDING
Middle School Speaker - $645 PAID - PENDING
Trees - $537 PAID OK
Athletic Leadership - $350 PAID - VOID
Cliff Miller Art Classes - $500 Not Done
Library Youth Program - $1,000 PAID- SOME POSSIBLE
Maker Spaces - $434.39 PAID - OK
T-Shirts - $472 PAID – OK
Brochures - $694 + $550 PAID - OK

New 2017 $10,000 Grant – Documents submitted – Waiting for Contract

New Projects – Tackapausha Preserve Restoration Peter will contact Brian Schneider on how to proceed and we will contact Friends of Tackapausha about our idea.

WWI Memorial / Gazebo – Benches ordered – Boy Scout Patrick Hayden Project

Hot Chocolate Run – Saturday, Dec. 2, 2017 at 9:00am

Other Business –

Next Regular Meeting – March 28, 2017

January 2017

MEETING AGENDA

Attendees: Mike, Lucie, Peter, Warren, Ken, Frank, Karen

Open – M. Di Silvio

2. Treasurer’s Report – $21,170.50 a/o 10/25/2017

2016 Youth Grant (Rhodes) - $10,000 - Submitted preliminary budget – need to submit remaining documents - Voted and Approved Projects
1. Robotics Team - $750 PAID
2. Tackapausha Cleanup - $955 PAID
3. FNL – 1 @ $300 + $375 + $200 +$250 Prizes = approx. $1,150 ($950.00)
4. Drama Club - $1,000 PAID
5. Harbor Speaker - $1,700 PAID
6. Manor Speaker - $1,000 PAID
7. Middle School Speaker - $1,000 ???
8. Trees - $537 PAID
9. Athletic Leadership - $350 PAID
10. Cliff Miller Art Classes - $500
11. Library Youth Program - $1,000 PAID
12. Maker Spaces - $434.39 PAID Total Paid: Approx. $9,876.39

Total Remaining: $123.61

Field of Honor – New flags donated by K&A Egan.

FNL – Friday, 11/18 Review

Robotics Club – Demonstration Request demo from Mr. Bersin

Hot Chocolate Run – Saturday, Dec. 3 at 9:00am

Review

Thank You Letters

New 2017 $10,000 Grant –

Other Business – Summer Kick-off BBQ? Voted to discontinue Summer BBQ

New project proposals

1 – Tackapausha Renovation (Voted to proceed – ask Lions Club for support)

2 – SWC office

3 – Merrick Road Flowers

4 – LIRR Park renovation

5 – Taste of Seaford – Fund Raiser

Next Regular Meeting – February 28, 2017

Send P/L to officers via e-mail

Voted to discontinue NTD

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